Training Delivery Specialist
Training Delivery Specialist
Institute for the Future (IFTF) is a 54-year-old nonprofit research and education organization dedicated to helping organizations and communities systematically think about the future in order to make better choices today. We produce research, tools, and experiences that equip people with a foresight mindset and the capacity to envision the future and inspire strategic action. We use a variety of analytical and creative techniques to provoke imagination and invite everyone to consider new possibilities. We work in a wide range of domains—work, education, food, health, technology, and others. We collaborate globally with academics, tech innovators, artists, entrepreneurs, and leaders that inspire new possibilities and collaborative action.
IFTF’s training program, IFTF Foresight Essentials, is a comprehensive portfolio of strategic foresight training tools based upon 50 years of IFTF best practices. IFTF Foresight Essentials cultivates the mindset and skillset that enable individuals and organizations to foresee future forces, identify emerging imperatives, and develop world-ready strategies. IFTF Foresight Essentials is uniquely customizable for businesses, government agencies, and social impact organizations.
IFTF offers a creative environment and the opportunity to work with partners and stakeholders of all kinds, including philanthropy, education, government, academia, civic society, and multinational corporations. Think of this position as your opportunity to actively shape the future!
JOB DESCRIPTION
IFTF is looking for a Training Delivery Specialist who will be akin to the symphony conductor of our learning experiences. In this support role, this individual will be detail-oriented, highly organized, and proactive in ensuring the successful delivery of the IFTF Foresight Essentials program’s various learning offerings. This includes producing our public trainings (IFTF Foresight Essentials, IFTF Design Futures, IFTF Scenario Building) as well as our custom trainings for organizations. They will be responsible for coordinating logistics, managing teaching materials and communications, scheduling, and producing live events (occasionally in multiple time
zones).
Primary Responsibilities
- Deliver/produce live online and live in-person events on virtual platforms and troubleshoot technical issues as they arise (e.g., Zoom, Miro, and other collaboration platforms)
- Oversee and update our library of diverse training materials (e.g., agendas, PPTs, Miro boards)
- Partner with Program Director and faculty to identify best practices to continually upskill and deliver virtual learning at the highest possible level to create an engaging and effective learning experience
- Draft and deliver learner communications
- Act as a SME to the learner related to all available learning assets/resource/platforms
- Maintain program training calendar (creating calendar events with Zoom links and inviting learners to events)
- Confirm staffing for trainings and events
- Schedule rehearsals and debriefs for internal event team.
- Coordinate onsite, face-to-face events such as catering, A/V, etc.
- Coordinate with partners, clients, vendors, and other service providers for events
- Coordinate team travel and accommodations when necessary
- Provide general administrative assistance to the program team as needed
EDUCATION + DESIRABLE QUALIFICATIONS
5-7 years of event production, administration, or coordination experience. Strong written ability is very important. Strong inter-personal communications skills required. Ability to work well in a deadline-driven environment. Experience in managing multiple projects across a diverse and distributed organization a plus.
Required skills
- Strong attention to detail
- Ability to multi-task and work with diverse sets of people and work styles
- Flexibility
- Self-starter: able to proactively see what needs to be done and own tasks from start to finish
- Great interpersonal and team communication skills in multiple media—face-to-face, online, etc.
- Good networking skills to build bridges with other program staff, researchers, and all support staff.
Desired
- Experience with event production
- Experience with Zoom
- Experience with Salesforce, Google Suite, Microsoft Office
- Experience with Miro
TERMS OF POSITION
This position is open until filled and is full-time, based in Palo Alto, California.
HOW TO APPLY
Send a cover letter and resume to iftfjobs@iftf.org.
PLEASE NOTE: Applications without a cover letter and resume will not be considered.
Institute for the Future values a diverse workplace and strongly encourages people of color, LGBT individuals, women, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IFTF is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state, or federal laws.
Institute for the Future is the world’s leading futures thinking organization. For over 50 years, businesses, governments, and social impact organizations have depended upon IFTF global forecasts, custom research, and foresight training to navigate complex change and develop world-ready strategies. IFTF methodologies and toolsets yield uncommonly coherent views of transformative possibilities across all sectors that together support a more sustainable future. Institute for the Future is a registered 501(c)(3) nonprofit organization based in Palo Alto, California.